Certifying of Quorum & Call to Order

Meeting called to order by Sharon Dowling at 5:10pm on Zoom.

Roll Call:
Sharon Dowling – present
Peter Tedone – present
Dan Creedon – present
Anna Enrico – present
Barbara Ellis – present
Rik Shafer – present, joined late
Mike Bisaha – absent

A quorum was established.

Rick Goldfarb of JK Property Management began to record the minutes.

Proof of Notice of Meeting

The notice of the board meeting was posted and emailed on September 19, 2020.

Reading and Approval of the Previous Meeting Minutes

Motion to waive the reading of the minutes and approve the minutes from June 15, 2020 made by Barbara Ellis. Motion was seconded by Peter Tedone. Motion passed unanimously.

Financial Report

Anna Enrico gave her report stating there is $101,000 in operating account; the reserves $221,501.00 as of July 31, 2020.

Old Business

Paving Project

Peter Tedone gave his report stating the paving project continues to be delayed as we waited for the final results of the sewer pipe issue among other issues.

New telephone poles were installed along the street but the removal of the old poles has just begun. These old poles directly impact the paving project. There is also a question of when the city of Pompano Beach will be paving Riverside Drive. Rick Goldfarb will contact the city and find out their time frame of this project and report back to the board.

The board will be contacting landscaping firms to get different ideas of what to do around the palm trees. Cement curbing will replace the free standing pavers around the border of the property, but it cannot be placed around the palm trees because the roots will uplift the curbing eventually.

The paving company that has been selected to work with has been very engaged with the board. The irrigation and electrical needs have also been addressed and will be taken care of by the irrigation company provided through our landscaping company. We have also walked the area with our landscaping company to address future landscaping options. All of the current pavers will be removed in order to level the areas and these pavers will not be replaced during the initial project. Pavers may be added at a later date as our finances allow. We are also working on a more cohesive look by the stairs entrance but nothing has been decided at this time.

Sewer Pipe Project

As we all know, we had several backups of our sewer pipe into the garage last season. The backup was full of paper towels, wipes, etc. Please remember that only toilet paper is to be flushed down the toilet.

Due to the sewer backup issue and as part of the board’s due diligence for the paving project, the board had the sewer pipe that runs under the cement in the garage checked many times. Terrano Plumbing ran cameras through the pipe in March 2020 and found what they thought was a collapsed pipe. The quote for the fix was $50,000. The board received multiple quotes for the job, all of which were lower, but Marc of JK wanted to double check the pipe to make sure everyone was being truthful. This was the beginning of a long process to verify if there was a real issue. Marc ran cameras and jetted the pipes several times. Paradise Plumbing did a final camera check run.

The final conclusion: the sewer pipe is old but there is no significant issue that requires replacing the pipe at this time. The pipe does connect to the pipe under the paving that connects to the city sewer. Being proactive, the pipe under the pavement will be replaced as part of the paving project at a cost of approximately $7,800. The board will plan on preparing for the eventual need to rip up the garage and replace the garage sewer pipe through reserves. The board has been told that we should be able to get several more years out of the pipe in the garage, so fingers crossed.

Handyman Projects and Maintenance

A new seawall ladder was installed and the broken ladder in the pool pit was replaced. A new social room door was installed but it still needs to be painted. New social room keys will be distributed to owners.

The pool awning and the garage parking awning were cleaned and sealed in June. The pool pavers will be cleaned and sealed in November.

Enforcement of Parking Rules

It is necessary to begin enforcing the parking rules at Riverside Terrace. Each owner is given one (1) owner spot for parking. There is no space for second car parking. Arrangements have been made by those individuals with a second car with other owners to use their spot when they are not on property which is totally acceptable and encouraged. During the off season, it’s even easier to get permission to use another owner spot. However, from December 15 – April 15, there is NO OWNER PARKING ALLOWED IN GUEST SPOTS. Riverside Terrace only has ten (10) guest parking spots and during season, these spots are reserved for owner guests and outside workers. The church parking lot down the street is frequently used for additional parking.

The current process is to issue several warnings to the owner and if that doesn’t solve the issue, the car could be towed at the owner’s expense. The board may have the attorney send out a warning letter to the membership concerning the parking rules. Peter Tedone suggested to send out a notice to the owners and post the rules in the elevator. Peter Tedone will look for land in the area to purchase if possible and he will look into finding additional space in nearby developments.

A parking permission form is required when an owner allows another owner to use their assigned parking space, resulting in a parking contract. The form needs to be given to the board and a copy of the form should be kept in the car.

In the future, the board will be implementing a new system for owners to follow when allowing other owners to use their assigned parking spot. The new system will expand upon the parking permission form by including a number card that will be assigned when the form is presented to the board. The board will require this number card be displayed on the car dash of the owner using your spot. The card is then returned to the board when the owner no longer grants permission to use their parking spot, thus ending the parking contract. Due to Covid, many owners may not visit this season, therefore, this new system does not have a planned implementation date right now.

New Business

Flood Insurance Notice to Owners

Owners have received a notice that our location is being reinstated as a flood zone. The association carries flood insurance on the building and that coverage has been in place for many many years and the association will continue this coverage into the future whether we are in a designated flood zone or not. I reached out to our insurance agent and verified that owners do not need individual flood insurance coverage. The association is presently covered by Hartford insurance through FEMA. If anyone needs a certificate of coverage please contact Sharon Dowling.

Generator Company Change

The association recently renewed the contract with Don Hillman Generator. The contract runs June 1, 2020 – May 31, 2021. The contact provides Riverside Terrace with quarterly maintenance on our generator. The past contract period was less than successful, with Hillman providing only two checks for the contract period. To make up for that, Hillman provided Riverside Terrace with a free inspection and then started a new contract with us. The first inspection in July did not fair very well. The tech serviced the generator on a Friday and left us with a non working generator due to a part installation error. Mike Bisaha starts the generator periodically for maintenance and the following day found the generator not working. Hillman was contacted and the generator was repaired properly the following Monday. The board has decided to investigate other generator companies. If Hillman’s service does not improve during this contract period, we will be changing companies. Hillman has been instructed to let Mike Bisaha know of future scheduled maintenance so this does not happen again.

Storage Room Doors

All of the storage room doors are inside doors and they are in bad shape. Three companies presented proposals for the door replacement. The best price was $1644.00. The price does not include installation and painting the doors. The board would like to be sure the frames are in good shape before proceeding. All doors will be painted white as they are replaced and they will be keyed to the new social room key. The board would also like new door frames installed.

Motion for steel doors made by Peter Tedone Motion was seconded by Barbara Ellis. Motion passed unanimously. Motion passed unanimously.

Social Room Patio Furniture

The social room patio furniture is in dire need of replacement. The wicker furniture has been breaking apart over the years, and what remains needs to be discarded. The grey table and chairs is looking weathered and during a storm last June, one of the chair backs was sliced by a screen that ended up on the patio.

Sharon Dowling has found a possible replacement option at Your Patio Furniture, located on the corner of Oakland Park and Federal. The table is white and grey and is made of a special coated aluminum and starboard. The chairs are a heavy mesh and they are stackable.Pricing is around $2400 per table and six chairs.This furniture is made to order and it is made to stand up to the elements in Florida. Many other condo buildings and hotels have purchased from this company.

The board will investigate this option and other potential options.

Social Room Updates

Several people have approached the board about updating the social room. Many of the meeting attendees thought favorably of this idea. Sharon Dowling, Pam Kirkpatrick and Stacy Bartlett make up the committee that will address these changes. Ideas like, new paint color, possible accent paint, recovering chair seats, new table placemats, and pictures will be investigated. The remaining funds of our 2020 budget will determine how much can be done. New bookcases have already been added to the social room. All of the donated chairs have been removed. Thanks to those owners who provided the extra seating, it worked great for a while. The filing cabinet will be removed soon and a metal cart will be added for transporting food to the pool area when needed.

Open Forum

Sharon Dowling informed everyone that the Thyssenkrump Elevator invoicing was extremely past due to an address correction that was never applied. Everything has been corrected and we are now current with this company.

The budget meeting will be scheduled for sometime in November. Once the board receives the September financials from Juda Eskew, Anna Enrico and Sharon Dowling will prepare a 2021 budget to be presented to the board and to the owners.

Adjournment

Motion to adjourn the meeting made by Barbara Ellis. Motion was seconded by Dan Creedon. Motion was passed unanimously. The meeting adjourned at 6:20pm.