Certifying of Quorum & Call to Order

Meeting called to order at 10:04am on June 8, 2018 by Barbara Rowbotham at the Riverside Terrace Social Room.

Roll call: Barbara Rowbotham, Tom Cassidy, Barbara Ellis, Sharon Dowling, and Dan Creedon. All present. A quorum was established.

Sharon Dowling began to record the minutes.

Proof of Notice of Meeting

The notice of the board meeting was posted on June 6, 2018.

Reading and Approval of the Previous Meeting Minutes

TMG did not provide minutes from our previous meeting held on April 13, 2018. The board will cover the details of that meeting again in this meeting.

Officer Reports
Barbara Rowbotham

The board and owners have not been happy with the performance of TMG. I talked to our attorney about our issues and he recommended we break out the management and the accounting and go with two firms. We are on our 5th property manager in eight months which is unacceptable and because of this very little is getting accomplished by TMG.

The catwalk lighting finish is not holding up as we were told it would. Anna Enrico took on this issue and worked with Capital Lighting to get the lights replaced. Anna found out that our lights came from a run that had an issue and the manufacturer has since made improvements to the product. Anna worked diligently with Capital Lighting and the manufacturer has provided us with the improved lighting fixtures at no cost to us. The replacement lighting has been delivered and will be installed as needed. Thank you Anna for all of your hard work and persistence.

Sharon Dowling

The financial reports continue to be an issue and cooperation with the accounting portion of TMG remains difficult. It took until April to get our December financials correct. Our money is fine, but the financial reporting has been a constant battle. The software package used for accounts payable, Strongroom, is great, but human error has caused invoice duplication and late payments. This is unacceptable.

Old Business
None.

New Business

A motion was made by Sharon Dowling to terminate TMG Property Management and hire a new management company and a new accounting firm. Seconded by Barbara Ellis. All approved: Barbara Rowbotham, Dan Creedon, Tom Cassidy, Sharon Dowling, Barbara Ellis. All opposed: none.

A motion was made by Sharon Dowling to proceed with getting fobs for the front door entrance and the garage elevator entrance with a budget of $8,000. Both entrances will have phone access and the security company is ready to proceed. Seconded by Barbara Ellis. All approved: Barbara Rowbotham, Dan Creedon, Tom Cassidy, Sharon Dowling, Barbara Ellis. All opposed: none.

A motion was made by Sharon Dowling to perform a pool maintenance issue of having the pool grouting replaced and the tiles cleaned. Seconded by Barbara Ellis. All approved: Barbara Rowbotham, Dan Creedon, Tom Cassidy, Sharon Dowling, Barbara Ellis. All opposed: none.

The gas grill timer has been fixed. We have some names to contact to perform a good cleaning.

A few lighting fixtures have been replaced with new LED fixtures in the stairwells. The board will purchase additional fixtures to replace all the lighting in the stairwells to insure we have matching fixtures. The new lighting will be installed as needed.

The board reviewed a roof maintenance proposal for maintenance going forward in the amount of $1300 per year. A motion was made by Dan Creedon to approve the roof maintenance proposal. Seconded by Sharon Dowling. All approved: Barbara Rowbotham, Dan Creedon, Tom Cassidy, Sharon Dowling, Barbara Ellis. All opposed: none.

In order to do simple work around the condo common areas, a chores committee must be assigned for insurance purposes. Barbara and Frank Rowbotham will again take over the chores committee for the summer. The board is asking for a vounteers to head the committee during season.

The fence painting and repair has been completed after continual weather and wind delays. All gates now open out which is to code. The pool latch has been changed to code and requires a pull up on the latch to open.

Emerald Green Landscaping provided a proposal to rework the pool walkway opening, fix the puddle that forms at the gate, plant cocoa plums along the west pool side fence, add another sod line to reduce the hedge area, level the pavers around the grill, and lay a paver walkway to the bathroom by the fence opening. The proposal cost is $5000. A motion was made by Barbara Ellis to approve the proposal. Seconded by Dan Creedon. All approved: Barbara Rowbotham, Dan Creedon, Tom Cassidy, Sharon Dowling, Barbara Ellis. All opposed: none.

We have received a windfall of $10,000 from an assessment paid in full that had been previously set up as a loan. The board has several projects that this money can be allocated to. Tom Cassidy presented a proposal to refurbish the interior of the elevator for under $5000. This project would include new vinyl veneer, new pads and new lights. Sharon Dowling presented a proposal to update the pool furniture for a cost of approximately $5000. New shades for the social room glass doors is also on the table for a cost of $2200. Frank Rowbotham requested that canvas umbrellas be looked into for the pool area because the metal ones are in bad shape and they are difficult to remove and store in the event of a hurricane.

New Nardi Loungers will replace the current pool loungers. The existing pool loungers would be stored for future use if needed.

New Nardi 47” Table and chair sets will replace with current tables and chairs. The existing chairs will be refurbished adding a few blue straps to coordinate with the new Nardi furniture. Two square white 49” tables will be put under the canopy and the refurbished strap chairs will go around them.

Two Nardi reclining chairs will also go under or around the canopy. The grey table currently under the canopy will move to the social room patio.

Requests have been made to add low driveway signs with 615 on them by the driveway entrances and speed limit signs of 5 mph for the garage. New pool signs and no trespassing signs are also needed.

A motion was made by Dan Creedon to approve the proposals for the elevator, pool furniture, shades, umbrellas, and all signage. Seconded by Barbara Ellis. All approved: Barbara Rowbotham, Dan Creedon, Tom Cassidy, Sharon Dowling, Barbara Ellis. All opposed: none.

Crystal Clear Pools was hired as our new pool company effective May 1, 2018. Advanced Pools was not updating paperwork which caused our pool to be closed for several days the beginning of May and they were fired because of it.

The trash chute getting clogged is a continuing issue. Owners have been told repeatedly that no boxes of any kind are to be put down the chute. No oversize bags, loose items, or glass are to be put down the chute either. Please walk your non chute items to the dumpster for disposal. If a company is called to clear the chute the cost can be as high as $300 and could be passed onto the offending owner. The chute curves and non chute items cause issues. Please be courteous and don’t clog the chute!

Adjornment
At 11:34am Barbara Ellis made a motion to adjourn. Seconded by Dan Creedon. All approved.