Motion made by Barbara Ellis to appoint Dan Creedon as the chairman of the meeting. Seconded by Barbara McCall. All in Favor: all present; All Opposed: none.

At 2:04 PM on February 09, 2016, Dan Creedon called the meeting to order.

Samantha Spencer, Royale Management Services, began to record the minutes.
 
Announcement of Board:
The board of directors for 2016-2017 year are: Tom Cassidy, Dan Creedon, Sharon Dowling, Barbara Ellis, Pierre Forget and Dennis Rosenfeld. Thank you to retiring Board Member Barbara McCall. The board will appoint a 7th member at the Organizational Meeting.
 
Establishment of Quorum:
22 Owners are present via proxy or in person, so the meeting may be held.
 
Establishment of Proper Notice:
First notice of annual meeting was mailed/emailed 12/11/15 & posted on 12/10/2015. Second notice of annual meeting was mailed/emailed & posted on 1/14/2016.
 
Reading and Approval of Minutes:
Motion made by Barbara Ellis to waive the reading of the 2/10/2015 Annual minutes and approve as such. Seconded by Tom Cassidy. All in Favor: 22. All
Opposed:0.
 
Officer Reports:
President Report given by Dan Creedon

• Restoration is completed, just finishing the grouting on the tiles and the railings on the social room.
• Other projects completed in 2015

o tiling the catwalks, social room balcony and will be adding tile to the area in front of the mailboxes.
o New lighting was added to the pool
o New decking at the pool
o New Seawall and Pilings
o Landscaping Design
o Roof Replacement is coming up (projected to begin in May)
o Lobby Work is also coming up
o There were also a lot of major maintenance/repairs in 2015

Vice President Report given by Dennis Rosenfeld

• Upcoming projects will be scheduled as finances allow
• Looking at ways to finance the projects
• Roof will be membrane instead of coal tar. (it is less smelly and dirty).
• A/C units will be moved onto higher stands that are code compliant.
• The roofer has indicated that since they will be up there, if anyone wants to replace their A/C units, they will give a good price.
• We will not be using an engineer for the roof replacement

Treasurers Report given by Barbara McCall

• The draft audit for 2015 has been completed. Once it is reviewed and finalized, owners will receive notice that it is available.

Secretary Report given by Tom Cassidy

• The social room railings still need to be put on

Sharon Dowling will be taking owner photos when she is down for the association website.
 
Unfinished/Old Business
Projects planned for 2016:

• Roof Replacement
• Replacement of 2 AC units for Social Room/Storage room
• Lobby Renovation
• Door Locks/Security (note that an AC unit will need to be added to the room where the camera equipment would be stored).
• Pool Coating is coming off
• Front canopy will be replaced
• Parking lot needs to be redone

Roof needs to be done first, then the roof over the lobby, as it is leaking!

Motion made by Bob Cake to have the costs for the projects put into a budget and sent to the owners to review and decide if they would like to pay for them all at once or spread them out. Seconded by Dave Carroll. All in Favor: 22. All Opposed: None.

Thank you to all owners and Board Members that have assisted this past year!
 
New Business:

• Solar lights installed at the dock will be removed and used in the landscaping design. New lights will be installed at the dock.
• When updating the landscaping, please do not use trees/foliage that will block unit views!
• Motion made by Peter Tedone to investigate the cost to change the date of the annual meeting. Seconded by Glenn Frost. All in Favor: 22. All Opposed: none.
• Bill Todd asked that the codes that are being cited by inspectors be sent to the board. Management advised that the violation reports from the city do include the code and #.

Motion made by Barbara Ellis to adjourn the meeting at 3:27 PM. Seconded by Pierre Forget. All in Favor: 22. All Opposed: none.