Certifying of Quorum & Call to Order
President, Sharon Dowling called the meeting to order at 5:01 PM, quorum present.

Roll Call
Sharon Dowling – present
Peter Tedone – present
Joe Dembek – present
Marc Larochelle – absent
Mike Bisaha – present
Dennis Rosenfeld – present
Rik Shafer – absent

Management Present

Bonita Vandall, LCAM, CMCA, AMS, CBA, PCAM from The Wright Community Management, LLC. was present as well as other unit owners in the zoom meeting.

Proof of Notice of Meeting

Notice and Agenda were confirmed by email to all owners last Friday.

By proper motion by Mike Bisaha, seconded by Dennis Rosenfeld the meeting minutes of September 16, 2024 were unanimously approved as presented.

Management Report

Bonita Vandall reported the semi-annual inspection of the fire sprinklers by Bass Fire were completed on 9/16/24, the unit #201 second leak was repaired at the awning where the bolts pulled loose from the exterior wall due to inclement weather, on 9/11/24 Genset installed smoke detectors in the 5th floor electric room required by code, the elevator was stuck on the 7th floor several times and TK Elevator contacted, the Corporate Transparency Act required board members to register before 1/1/25, the tile work is to be finally completed on 9/17/24 by L&J Maintenance.

Financial Report

Sharon reported October is $1858 under budget and we are ahead ytd approximately $5,000, the line of credit converted to a 7 year loan in March and the loan balance for September is $146,612.

Old Business

Unit 201 Water Leak Update

Covered under management report.

Cat Walk Tile Repair Update

Covered under management report.

New Business

New Cleaner

Sharon Dowling introduced the new cleaning person assigned to the community; Jeffrey Green started on 10/7/24.

Trash Chute Cleaning

Sharon Dowling reported that on Tuesday, October 22nd, the trash chutes will be cleaned. During the cleaning, signs will be up to instruct owners not to use the trash chutes on each floor and the alarm will be in test mode.

SIRS Reserve Budget

Sharon Dowling reported the SIRS study was done using the pooling method. Our reserves are currently done compartmentally. It will be important to move forward with the SIRS reserves done as a pooling method. Owners will be asked to vote on making that change. In 2024 the reserve portion of the quarterly maintenance payment was $431.40 and in 2025 it is expected to be around $671.80. The SIRS report shows an increase of 3% per year for inflation.

2025 Insurance Assessment

Sharon Dowling reported that the insurance increase was 28% for the 2024-2025 renewal. The Flood insurance also increased substantially. During the budget process, the last 5 months of 2025 insurance cost and the last 3 months of the flood insurance cost will be calculated for the expected increases for the 2025-2026 renewals. The budget is still a work in progress.

Landscaping Refresh

Sharon Dowling reported that she would be meeting with Zak from Natural Greenscapes this week to discuss replacing some dead bushes, mulching, refreshing stones, and cleaning up the flag pole area.

Recent Elevator Issues

Sharon Dowling reported the Elevator Consultant report is on the website. The TK account rep is paying better attention than our last representatives. TK was asked to provide details of their repairs and pictures but it has not been received yet. They have been sent another email about this.

The elevator went down 3 days in a row on October 14th, 15th, and 16th. The elevator was always failing on floor 7 and we had an entrapment on one of the days. On the 14th the issue was a bad fuse. On the 15th, the issue was a belt that was worn and it smelled like it was burning. The door was further adjusted on the 17th for the 16th outage. Overtime is covered under our contract for weekday service calls. Earlier in October, the elevator was out because our generator transfer switch failed. When the elevator is dark and has no lights, then it is a power issue. We are waiting on a 3K part that went bad in our new transfer switch. The part is under warranty and the labor will be negotiated.

In the future, the elevator cab will need to be replaced. The current cab is entirely encased in wood which has both water and termite damage. When this replacement is done, owners that are unable to use the stairs should consider being away from the building. The project is expected to take several weeks. Owners will be kept informed about this future project.

Building Paint Color Proxy Vote

Sharon Dowling revised the limited proxy form and will be sending a version to management to review for the upcoming proxy vote for picking the building color. The last proxy vote was met with much confusion because the Voting Certificate was also included. The Voting Certificate designates the owner that is authorized to sign for the unit. There is one signer per unit and once that Voting Certificate is on file, it does not need to be filled out each time. There will be a second proxy vote to determine if an accent color should be added for the lobby roof and center column once the main color is chosen.

Open Forum

The budget was discussed as to how it is done, reviewed with the board and the accountant and the board votes on its approval and additional discussion on the use of reserves and funding methods. The bushes between the community and Aloha was discussed including fencing issues and it will be readdressed at a later time; thanks to Jeff Bartlett for taking all the pool furniture in and putting it back pending a potential storm; paint colors were discussed so that sometime in the first quarter the job can get started. If the entire building had impact windows and doors there would be a great insurance decrease and this is something that Peter Tedone is working on; the Budget Meeting and a Special Meeting for the 2025 insurance assessment dates have not been scheduled yet.

Adjournment

There being no further business to be brought before the Board, by proper motion by Sharon Dowling, seconded by Mike Bisaha the meeting was adjourned at 6:15 PM.