Certifying of Quorum & Call to Order

Meeting called to order at 10:03am on December 15, 2018 by Barbara Rowbotham at the Riverside Terrace Social Room.

Roll Call:
Barbara Rowbotham – present
Barbara Ellis – present
Sharon Dowling – phone
Dan Creedon – phone
Pierre Forget – absent
A quorum was established.

Rick Goldfarb of JK Property Management began to record the minutes.

Proof of Notice of Meeting

The notice of the board meeting was posted on December 13, 2018.

Reading and Approval of the Previous Meeting Minutes

Dan Creedon made a motion to bypass reading the prior meeting minutes and accept them as written. Barbara Ellis seconded the motion. All in favor.

Unfinished business

• Address and emails for residents still are not complete. Management and the board are working together to get this completed asap.

Quarterly Maintenance Payments

The Association is in the process of changing to Popular bank. To all owners who currently have an EFT (electronic fund transfer) set up on their account, no action is required. Juda Eskew will make the changes necessary for the new bank.

Maintenance Payment Coupon’s will be coming soon from Juda Eskew.

Just to be clear Juda Eskew handles the accounting only and JK property management handles the management only.

The Center State bank accounts will be open until the end of January 2019 during the banking transition.

Old Business

• Pool furniture must be cleaned using special cleaning chemicals or the warranty will be voided. Sharon Dowling will purchase the cleaner for Victor.
• Old chase lounges need to be removed from the property and will be disposed of soon.
• There was another incident of damage to the fence that was caused by an owner’s car. The repair is scheduled and will be completed shortly. Rick will be following up on this. The repair is the responsibility of the owner.
• A resident bringing in a Christmas tree through the elevator did some small damage to the elevator floor. The board is looking into installing a rug to cover and protect the floor. The rug for the elevator was quoted to be around $800.00.
• When a delivery is made to the building/ or workers are working on a unit within the building, the vendor must sign in. Lately, this process has not been done on a consistent basis.
• Restore is in the process of doing paint repairs to the outer surface of the building. They should be working until the middle of the next week.

Plumbing Leak

• Another plumbing leak was discovered in the guest bathroom shower drain in the 01 stack. The board has discussed getting bids for the repair. After further discussion the board approved Terrano’s Plumbing proposal. The work is scheduled to start on Jan. 2^nd 2019. The plumber needs to have someone on property to open doors for the workers. Dan Creedon volunteered.

Motion made by Dan Creedon for Terrano plumbing to do the 01-stack plumbing repair . Seconded by Barbara Ellis. All in favor.

New Business

• Christmas decoration committee is Bill and Margaret Todd.
• Rules and Regulations; the board needs to update the R&R legally. The lawyer will be contacted and present a Rules and Regulations amendment for the membership to approve.
• Annual meeting paperwork was mailed out with the date and time wrong. It should have been dated for the second Tuesday of the month and the time should be 2:00pm. A correction will be sent out.
• Dispensing of the fobs are still incomplete and the payment for the project is also not completed because the company has not finished the job after multiple calls.
• Volunteers are needed for Board of Director positions. The annual/election meeting is coming up February 12, 2019. Last year we only had 5 owners volunteer which reduced our previous board by 2. This year the association is looking to place 7 people on the board. Barbara spoke of some of the duties of a board of director.  A candidate must be current with their assessments, fill out the candidate sheet, supply an optional brief history of themselves, and have the form into management by January 10^th,2019 to be eligible.

Resignation

At the meeting, Barbara Rowbotham announced to the board and the membership that she will be stepping down from the board as of the end of December 2018. Management requested that Barbara’s resignation be in writing. Motion was made by Dan Creedon to accept Barbara’s Rowbotham’s resignation. Seconded by Sharon Dowling. Motioned passed 2-1.

Adjournment

Motion to adjourn the meeting made by Barbara Ellis. Seconded by Dan Creedon. All in favor. Meeting adjourned at 11:30am.